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The Capstone Editing Conference Travel Grant for Postgraduate Research Students—Terms and Conditions

1. Introduction

  • 1.1 Capstone Editing provides a Conference Travel Grant for Postgraduate Research Students provides up to A$3,000 for one student per year to assist in covering the costs of attending a conference in relation to their degree (Grant).

2. Eligibility Criteria

  • 2.1 In order to be eligible for the Grant:
    • 2.1.1 subject to clause 2.2, the applicant must be enrolled on a full-time basis in a postgraduate research degree at an Australian or New Zealand university in the calendar year that the Grant is awarded;
    • 2.1.2 the applicant can be studying internally or externally;
    • 2.1.3 the applicant can be a domestic or international student; and
    • 2.1.4 the applicant cannot be an employee or contractor of Capstone Editing (or be an immediate relative of an employee or contractor of Capstone Editing).
  • 2.2 Part-time students are eligible to apply provided that they can demonstrate to Capstone Editing’s satisfaction that carer commitments or a medical condition prohibit them from studying full time.
  • 2.3 Any determination on eligibility of an applicant shall be made by Capstone Editing whose decision shall be final.

3. Application Process

  • 3.1 Applications for the Grant shall be made in writing in the form determined by Capstone Editing. (Currently an online form on the website www.capstoneediting.com.au.)
  • 3.2 Applications must be submitted between 1 August and 30 July (in the following calendar year).
  • 3.3 Capstone Editing’s decision to accept or reject an application shall be final.
  • 3.4 In order to be eligible for the Grant:
    • 3.4.1 the amount being applied for (not exceeding A$3,000);
    • 3.4.2 details of the conference (including dates and location);
    • 3.4.3 the relevance to the applicant’s study;
    • 3.4.4 whether or not the applicant will be presenting at the conference;
    • 3.4.5 the applicant’s itinerary; and
    • 3.4.6 expenditure budget (including all invoices and quotations).
  • 3.5 The application must include a letter of support from the applicant’s supervisor.
  • 3.6 By submitting an application, the applicant agrees to be bound by these terms and conditions.

4. Award of the Grant

  • 4.1 The Grant shall be awarded once each calendar year on 31 August.
  • 4.2 The Grant shall be awarded based on academic merit and financial need as determined by Capstone Editing in its absolute discretion. The decision made by Capstone Editing shall be final.
  • 4.3 Capstone Editing shall announce on Capstone Editing’s website the successful recipient of the Grant on 31 August each calendar year that the Grant is awarded.
  • 4.4 The successful recipient of the Grant will be notified in writing and provided with the Grant.
  • 4.5 Capstone Editing can elect to cease providing the Grant at any time without further notice.

5. Application of the Grant

  • 5.1 The Grant must be applied towards flights, accommodation and conference registration as specified in the successful application.
  • 5.2 Capstone Editing must approve the cost of all flights, accommodation and conference registration prior to applying the Grant towards the payment of those expenses.
  • 5.3 At the discretion of Capstone Editing, considering the requirements of the student’s university, the Grant can be expended either directly by Capstone Editing (i.e. approved expenses paid by Capstone Editing directly to the provider) or Capstone Editing may reimburse the successful applicant for approved costs subject to the successful applicant providing reasonable evidence that payment has been made.

6. Release

  • 6.1 Capstone Editing is not liable for the payment of any tax or any other obligations the successful applicant may incur as a result of accepting the Grant. The successful applicant must seek appropriate financial advice prior to accepting the Grant.
  • 6.2 In accepting a Grant, the successful applicant agrees to waive, release and discharge Capstone Editing, its officers, associates and partner organisations from any and all liability, including but not limited to any liability arising from the negligence or fault of the entities or persons released for death, disability, personal injury, property damage, property theft, or actions of any kind that may occur as part of the Grant, including during or after any travel undertaken as part of the Grant.

7. Promotion

  • 7.1 The details of the recipient of the Grant, including name, school, degree and photograph will be used by Capstone Editing for promotional purposes, including but not limited to Capstone Editing’s website, social media channels, blog, print and electronic media.
  • 7.2 It is a precondition of the award of the Grant that the recipient provide their details including name, school, degree and photograph to Capstone Editing for use in accordance with clause 7.1.
  • 7.3 By accepting the Grant, the recipient expressly agrees and consents to Capstone Editing using their details including name, school, degree and photograph for promotional purposes as set out in clause 7.1.
  • 7.4 Capstone Editing agrees that it shall in no way use the details provided in accordance with clause 7.2 for any purpose other than as set out in clause 7.1 without the express written consent of the recipient.
  • 7.5 The recipient waives the right to inspect or approve the finished product, the advertising copy or other matter that may be used in connection therewith or the use to which is may be applied.
  • 7.6 The recipient must within 3 calendar months of being awarded the Grant provide a 500-word report explaining how attending the conference and receiving the Grant assisted the recipient in their research. This will be published on Capstone Editing’s website.

8. Privacy

  • 8.1 Capstone Editing’s privacy policy applies to all applications for the Grant received by Capstone Editing.
  • 8.2 A copy of Capstone Editing’s privacy policy will be provided to you upon written request or alternatively can be found at www.capstoneediting.com.au.
  • 8.3 By making an application, the applicant consents to Capstone Editing using the information contained in the application to verify the eligibility of the applicant including, without limitation, consenting to Capstone Editing contacting the relevant university to verify the accuracy of the application.

9. Further Information

  • 9.1 If you have any questions, please first visit the Scholarship and Grants Program section of our FAQs.
  • 9.2 If you still have questions or require any further information after reading our FAQs, you can email scholarships@capstoneediting.com.au.

Prepared by Denis Marjas
Griffins Lawyers
49 Flinders Street
Adelaide SA 5000