Hi, it’s Lisa here from Capstone Editing. This video is part two in my series on essay writing. If you haven’t yet watched the first video, called ‘Part 1: How to Begin’, I suggest that you do that now. This video will focus on the second step in the process, which is recording and organising your research.
Often students fail to make the proper connection between their research stage and writing their first draft. They may not have completed a research stage correctly so that when they sit down to write their essay, they feel as if they are starting from scratch.
Or they may not have recorded their research correctly, resulting in them needing to repeat work in order to write or properly reference their essay.
Or they may have conducted and recorded their research but not organised it correctly, which again serves to make the writing stage more difficult than it needs to be.
In this video, I’ll explain how to use a research document to organise your research. This is one Word document in which all of your research is recorded and organised following the structure of your essay plan.
Using this method will ensure that you won’t need to repeat any work unnecessarily, you will be able to easily distinguish between your own notes and direct quotations, and you will have already collected the information needed for your referencing.
Further, this method means that you aren’t just recording what you are reading; you are analysing it and organising it into themes or topics as you go, the way you will discuss it in your essay. This allows you to make all the decisions required in order to write your essay before you begin writing the first draft, making the transition between research and writing easier and smoother, and helping to eliminate feelings of writer’s block.
Ok, so let me explain what a research document is and how to use it.
The basis of your research document is your rough essay plan, which I talked about in the first video. First, turn each section of your plan into a heading under which you can record your research.
For example, in the essay plan, I showed you in the first video, Topic 1 was ‘Disease and demographic impact’. This will be a heading in your research document. As you research on this topic, you will be able to separate the information you gather on ‘Disease and demographic impact’ into additional subheadings, such as ‘Types of diseases’, as in the example on this slide. Subheadings are important for helping you organise your notes and navigate your research document.
This is an example of an entry in a research file.
So you can see that the main topic from the essay plan has been turned into a heading 1. Underneath that, you give a heading 2 to the subject of the notes that you are going to include in that sub-section.
You should record both direct quotations from the sources you read and your own notes in your own words, but you must make it clear which is which. You can do this by putting quotation marks around direct quotations, or putting your own words in brackets, or by using different colours or fonts. This example uses quotation marks for direct quotations and puts the student’s own words in square brackets.
In this slide, you can see an example with the actual information inserted into it, following the draft essay plan we are working with as an example.
So it follows the exact structure of the template example I provided in the previous slide, but this one has actual information filled in, only for the purposes of demonstration, of course.
You should begin compiling your bibliography (or reference list) in your research document as soon as you begin your research. When you start reading a source, add the reference to your list. This way, you’ll have the reference already completed when you use that material in your essay.
Also be sure to include the full reference information, including page numbers, for all the information you record in your research document at every instance where you record it, not just for direct quotations. Using good research practices means there is no such thing as ‘doing your referencing at the end’.
The most common (but very ineffective) ways of notetaking while researching an essay are 1) highlighting source documents and taking notes in comment boxes or margins rather than in a Word document, and 2) typing notes into a Word document but arranged by source. (So writing up all your notes from one book or article, then starting the next book or article and typing up all those notes directly underneath and so forth.)
Both of these methods have problems, including not being able to remember where you read a certain piece of information, accidentally thinking that an idea is your own when it is actually from a source, and spending too much time researching one topic at the expense of others. Correctly using a research document overcomes all these problems.
By using the method I’m recommending in this video, and thus critically arranging and organising material in a Word document as you research and adding your own notes (clearly distinguished from the words of others), you will have an easy-to-navigate collection of all of the most important information you gathered during your research, making it quick to find any information you are looking for. You will have clearly marked your own words as distinct from the words of others, reducing the chance of accidental plagiarism. You will also be able to see at a glance which topics you have plenty of information for and which topics you need to do more research on.
Moreover, through the process of compiling a research document, you will be thinking more clearly about the argument you will make in your essay, the most relevant supporting points to make, and the relative importance of those points (which determines how many words you will spend on them, and in turn how much research time you should spend on them).
The advantages of working in this way are:
Using a research document, all decisions about what will go into your essay and in what order will be made during the research stage before you even start writing. A common mistake made by students is to think that the research and writing stage are distinct steps without important and necessary connections.
As you research, you may find that your rough essay plan needs to be adapted to fit the information you are finding. For example, you might find that one topic area is broader and more important than others, perhaps requiring a few subheadings. These subheadings will become paragraphs in your essay. You might find that a topic you think is going to be important isn’t, but that another topic you haven’t thought of is commonly mentioned in the literature. You will therefore decide to discuss this topic rather than the other. You will also be thinking about the relative importance of the topics to supporting your argument. You must order your topics from most to least important.
As the final step in the research stage, you will decide which information from your research document should be included in the essay and what you can leave out.
You will now have a document that shows:
The result will be a clear map, containing all necessary information and referencing details, to writing your essay. Using this method, you will never again start the writing phase feeling you are starting from scratch.
You are now ready to follow the process detailed in the next video in this series, ‘How to Finalise Your Essay Plan’.
I hope you’ve found this video enlightening. Please do like and share it. And I look forward to explaining the next step in the next video!